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Konstella User Guide

The web browser version and mobile apps have slightly different views so below we document how to use each.


Topics

Video Tutorials


Privacy and Notification Settings

You have control over your personal information, privacy settings and how you want to be notified when things are updated in Konstella.

Mobile App: Tap the gear icon in the upper left corner to view and set up your account.

Web Browser: Click on your name in the upper left corner to view and set up your account.

Sync Your Calendar!

One of the coolest features of Konstella is an integrated calendar containing all of the classroom and school-wide events that are relevant to you. No more hand-entering dates into the calendar, you can now simply sync from Konstella and get updates as they occur. Similarly, you can choose to sync your "participation" calendar, including any events or volunteer positions that you sign up to work for. No more forgetting where and when you are supposed to show up for volunteer jobs.

Sync once and you'll stay up to date all year long.

Mobile App: From your main feed, tap Calendar and then tap Sync just to the right of the month name. Note that if you are a Google calendar user on an iPhone, you cannot choose to sync to a Google calendar. Please use the web version in this situation. 

Web Browser: Click Booksin Elementary School from the main menu, click Calendar, and then click "Sync To My Calendar" just to the right of the month name.

Understanding Groups

Konstella offers 4 different kinds of groups: classrooms, committees, social groups, and private groups.

Classrooms are associated with students. We have 31 classrooms named sorted by grade level and teacher name.

Committees are BESCA-led volunteer groups. We have many committees available including Art@Booksin, Cornerstone, Garden, Book Exchange, 5th Grade Promotion, and MANY more. You can view detailed job descriptions and time commitments, and sign up for different positions. Committee members can message the group, create events and sign-ups, and share files and photos in the committee. Committee Leads can sign up and withdraw others, edit the committee, and will get notified when others join and leave the committee.

Social Groups are generally started by parents. It’s a great way for parents to mingle and share information on a topic of interest. Like other groups, parents can message each other, create events, sign-ups, and share photos and files. Parents need to actively join one or more of these groups (you are not automatically part of these groups). Social groups are available to anyone who wishes to join and must adhere to the Konstella Usage Policy for appropriate behavior.

Private Groups are created when users send messages to one or more parents who are not in the same group. In this case, a private group is created. Like other groups, parents can message each other, create events, sign-ups, and share photos and files. The size of a Private Group is limited at 25.

Get Informed About a School Activity

Mobile App: Tap on "School" in the bottom menu to view your home page.

Web Browser: Click Booksin Elementary School in the menu on the left to view your homepage.

The homepage (aka “school” in the app) shows 3 main elements:

  • “Feed” shows all announcements, upcoming events, sign-up. Tap items in the feed such as a signup listing for more information.
  • “Calendar” shows all upcoming events. Remember to sync your calendar!
  • “More” allows you to see only announcements or sign-ups, and get access to files and photos.

You can see a filtered view of this homepage for your classroom(s) or committee(s). You can select a classroom to filter your feed for that class or leave it set at the top level to see news from all classrooms you’re in. You will also see committees you have joined on the left and can filter news or the calendar for that committee or leave it at the top level to see all your news in one convenient place!

Mobile App: Tap the rainbow filter icon to change your view from All School to a specific classroom or committee.

Web Browser: Simply click your classroom or committee name from the menu on the left side of the page.

Sign Up For Events

When an event is happening and volunteers are needed, you’ll receive a sign-up in your Feed. Depending on your notification settings you may also receive an email. Simply click on the sign-up in the feed or email to register yourself for the event.

Find Parents In The Directory

If you know the name you’re looking for, use the search box on top of the screen, type the name and you’ll easily find name of the person (parent, staff, teacher) you’re looking for and the information this person agreed to share (e.g. address, phone number, email)

If you’re looking for someone in a specific class or a staff member and you’re not sure of the name, click on Directory on the left side panel.

Then select the classroom you’re interested in or the staff (including teachers), and you will be able to see all the information this person has agreed to share (e.g. address, phone number, email)

Join a Committee

Please carefully read the committee descriptions and position details before signing up. Some committees require chair/lead approval to join.

Mobile App: *Supported on iOS, not on Android* Click the “Directory” tab at the bottom.  Click “Browse Committees” to browse and sign up for the committees.

Web Browser: Click the green “Committees” link on the left-hand menu to browse the committees. Click on a specific committee to learn more and/or sign up or remove yourself. 

Once you join the committee, all committee specific details will now appear in your main feed including any events, signups and messages.

View or Download Files

At the school level you can view files relevant to the whole school including Meeting Minutes, Forms, BESCA Policy Documents, and Bylaws.

Individual classrooms and committees may also choose to share files or links.

Mobile App: Tap school to view your main page and optionally tap the rainbow icon to filter to a classroom or committee. Tap More and then Files & Links to view available files and links.

Web Browser: Click any classroom or committee. Choose More, and then Files & Links to view available files and links.

Send a Message

Mobile App: The “Messages” tab at the bottom shows all of the groups you are in. Click any group and start typing at the bottom.

Web Browser: The left-hand menu shows all the groups you are in: The classrooms your children are enrolled and the committees you have joined.

Click on the group: on the right side of the screen, you will see the list of persons part of this group. For a classroom, you can see:

  • The teachers
  • The room parents (Leads)
  • The parents

By default, the teachers are part of the discussion, however, if you want to send a message to parents only, use the option “message subgroup” on the bottom of the list.

Name it explicitly for all parents to understand who is part of the discussion, and select the parents, excluding the teachers:  type in the text area to post a message.

On the left menu, the new conversation group appears under ‘Private Messages’, as well as on top of the text area. Now that the group has been created you can continue messaging this group from the Private Messages area.

Send a Message to an Individual or Group

Mobile App: On the “Messages” tab, click the “+” at the top right corner.  Choose “Send a Private Message.”

Web Browser: Click the “+” sign right next to the “Private Messages” label on the left-hand menu.

Summary of Mobile App Navigation

School Tab: Shows announcements, events, and sign-ups in your school and classrooms.  The rainbow icon on the right allows you to filter based on specific classrooms or committees.

Messages Tab: Shows the groups you are in and the messages in the groups.

Directory Tab: Allows you to look up parents, browse committees (iPhone), and Social Groups.

Settings Gear: (at the top left corner )Account settings.

Summary of Web App Navigation

Main Menu on Left: Contains your account, your Booksin Elementary School (your consolidated feed), your classrooms, your committees, the school directory, the Committees menu where you can view all committees and signup to join them, social groups, and private messages.

Menu Across The Top: When viewing Booksin Elementary School (your consolidated feed), or when viewing a classroom or committee, across the top you see Feed, Calendar, and More (Click to view Announcements, Sign-Ups, Files & Links, and Photos).